Terms & Conditions
CANBERRA HOSPITAL FOUNDATION FUNDRAISING GUIDELINES
Thank you for considering the Canberra Hospital Foundation as the beneficiary of your fundraising activity. We are extremely grateful for your support which will enable us to continue supporting and improving the lives of people in our community.
To help you coordinate your fundraising activity, and in order to comply with various legislation, we have compiled the following for your information.
An Approval to Fundraise constitutes an agreement between both parties, whereby the terms and conditions outlined in this document will be binding for the Canberra Hospital Foundation and you, the Fundraiser. The ‘Fundraiser’ is defined as the individual or organisation conducting the fundraising activity on behalf of the Canberra Hospital Foundation.
- We are satisfied your fundraising activity will represent Canberra Hospital Foundation appropriately, upholding our mission and image.
- We are satisfied that the fundraising activity is not high risk.
- Any changes to the details provided in your Fundraising Application must be reported to Canberra Hospital Foundation prior to the fundraising activity and may result in a new form to be completed.
- Approval to repeat an event must be requested from the Canberra Hospital Foundation each time, unless otherwise authorised.
- If you have a business that wishes to donate a percentage of sales over a period of time to Canberra Hospital Foundation you will need to contact our office as additional paperwork may need to be completed.
FUNDRAISING FOR CANBERRA HOSPITAL FOUNDATION
- The fundraising activity is the sole responsibility of the Fundraiser, however where possible, advice and support can be offered by our Fundraising team.
- We are unable to take a coordination role in the fundraising activity.
It is the Fundraisers responsibility to manage:
- financial management
- human resources
- marketing, promotion
- operational logistics
- sponsorship procurement
- soliciting of prizes/auction items
• The fundraising activity must be conducted in accordance with all applicable laws and must abide by all federal and state/territory legislation.
The Fundraiser is required to obtain and maintain any necessary insurance, permits, licenses, consents and authorisations required for the activity.
The Foundation does not endorse any fundraising activities that do not uphold the integrity, professionalism and ethos of Canberra Hospital and Canberra Health Services.
- We are unable to provide public liability insurance to cover fundraising activities.
To meet requirements for the use of the Donation Boxes, the following criteria must be met:
Donation Box (s) must be securely fastened to a counter or bench.
Only people authorised by Canberra Hospital Foundation may open or count the contents of Donation Box(s). Contact our shop front to arrange collection and replacement
MEDIA AND PUBLIC RELATIONS
All media materials/press releases must be approved by the Foundation prior to distribution.
Canberra Hospital Foundation must be notified of all planned media activity in advance, and of all unplanned media activity immediately.
Any approach made to celebrities for support must be discussed with Canberra Hospital Foundation and approved prior to any contact being made.
Please notify Canberra Hospital Foundation of all sponsors, both secured and yet to be approached, to ensure there is no conflict of interest with any current sponsorship arrangements we may have in place.
A representative from Canberra Hospital Foundation may be available to attend your fundraising activity however the request must be made well in advance of the event.
o Representation will be based upon staff availability and date of event.
The level of support for Canberra Hospital Foundation must be explicitly stated on all materials relating to the fundraising activity, e.g. o 100% of proceeds will be donated;
- 100% profit will be donated;
- $x per item will be donated;
- income will be shared with another charity, etc.
CANBERRA HOSPITAL FOUNDATION NAME & LOGO
• The use of the Canberra Hospital Foundation name and logo must always be identified as the ‘beneficiary’ of the fundraising activity.
• The ‘Fundraiser’ has no right to the name Canberra Hospital Foundation.
• In naming the event ‘Canberra Hospital Foundation’ should not be used in the title however, the fundraising activity may be promoted as ‘proudly supporting Canberra Hospital Foundation’.
• Prior approval must be sought from the CHF for any promotional materials (printed or electronic) or advertisements associated with the fundraising activity.
• The Fundraiser must seek prior approval from the CHF for use of the CHF logo and/or name on any materials or products.
• Canberra Hospital Foundation will provide a high-resolution version of our logo.
• The logo cannot be used to market a business or cause.
- As the fundraising organiser, you are also responsible for researching and complying with all Federal and ACT and NSW laws and regulations relating to your fundraising activity.
- The financial aspects, fundraising, raffles, record keeping and management of the fundraising activity are the responsibility of the Fundraiser.
- The Fundraiser is expected to maintain accurate records of income and expenditure associated with the fundraising activity.
- Canberra Hospital Foundation cannot pay expenses incurred by the Fundraiser.
- Individual receipts can be issued by Canberra Hospital Foundation if the supporter makes a donation of $2 or more and proceeds from the fundraising activity have been received.
o Please provide a list including title, first name, surname, address, phone number and donation amount if individual receipts are required.
o Please note - when the supporter has received goods or services in return for money given e.g. purchased raffle tickets, event entry, tax-deductible receipts cannot be issued.
- All funds are to be received by the CHF no later than 14 days after the activity has finished, unless written approval is provided by the Foundation with an agreed alternative date.